PTA Positions

PTA Officer & School Leadership Team (SLT) Position Summaries
as of 5/1/2026

Open Officer Positions for 2026/27 School Year
First Year Co-President
First Year Co-Vice President, Fundraising
First Year Co-Treasurer
Recording Secretary/Communications
Co-Corresponding Secretary/Communications
Volunteer Coordinator, Recruitment
Volunteer Coordinator, PTA Liaison Coordinator
Lower School (Kindergarten) Liaison
Co-Vice President, Technology

Open SLT Positions for 2026/27 School Year
Parent SLT members

Officer and SLT position interests and questions should be directed to nominations@ps321.org.

Position

First Year Co-President (1)

Status

Open

Duration

2-year term (duties change from Year 1 to Year 2)

Duties

First-Year President duties include the following: 

  • Acts as liaison between parents and school. 
  • Oversees all committees. 
  • Works with Fundraising VP’s to help support event Co-Chairs during the planning and “day of” fundraising events and works with Co-Chairs of non-fundraising events. 
  • Works with treasurers to manage budget. 
  • Plans and chairs PTA Meetings and attends bi-weekly meetings with principals. 
  • Oversees communications (2 year term)
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

Second Year Co-President (1)

Status

Filled by Chandra Sweet (duties change from Year 1 to Year 2)

Duration

2-year term

Duties

Second-Year President duties include the following: 

  • Acts as liaison between parents and school. 
  • Oversees all committees. 
  • Works with Fundraising VP’s to help support event Co-Chairs during the planning and “day of” fundraising events and works with Co-Chairs of non-fundraising events. 
  • Works with treasurers to manage budget. 
  • Plans and chairs PTA Meetings and attends bi-weekly meetings with principals. 
  • Oversees communications. 
  • Attends District 15 President Council Meetings (or designates other officers)
  • Member of the school SLT committee (1 year term)
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

First Year Co-Vice President, Fundraising (1-2)

Status

Open

Duration

2-year term

Duties

  • Manages Direct Appeal (FUND321) including drafting correspondence, tracking of donations and writing thank you and tax acknowledgement letters. 
  • Leads Fundraising Committee Meetings and attends PTA Meetings.
  • Provides support to and tracks all Fundraising Events.
  • Manages sponsorship opportunities.
  • Manages online fundraising platform.
  • Creates monthly fundraising message for back of calendar.
  • Attends all PTA meetings and officer meetings (2 year term).
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

Second Year Co-Vice President, Fundraising (2)

Status

Filled by Stephanie Sellers and Diane Zelenka

Duration

2-year term

Duties

  • Manages Direct Appeal (FUND321) including drafting correspondence, tracking of donations and writing thank you and tax acknowledgement letters. 
  • Leads Fundraising Committee Meetings and attends PTA Meetings.
  • Provides support to and tracks all Fundraising Events.
  • Manages sponsorship opportunities.
  • Manages online Fundraising platform.
  • Creates monthly Fundraising message for back of calendar.
  • Attends all PTA meetings and officer meetings (2 year term).
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

First-Year Co-Treasurer (1)

Status

Open

Duration

2-year term (duties change from Year 1 to Year 2)

Duties

First-Year Treasurer duties include the following: 

  • Counts, secures, maintains custody of and deposits all cash and checks received by the PTA weekly. 
  • Records, reconciles and transfers digital income sources.
  • Counts cash at large Fundraising events like the Spring Carnival and coordinates with Fundraising as needed to set up non-cash collection methods for Fundraising events.
  • Sets up and approves all corporate matching requests. 
  • Prepares monthly reports of income activity, including Fund321
  • Attends all PTA and Officer Meetings. Moves into second-year treasurer role in year 2.
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

Second-Year Co-Treasurer (1) 

Status

Filled by Bethany Bristow (duties change from Year 1 to Year 2)

Duration

2-year term

Duties

Second-year Treasurer duties include the following:

  • Tracks expenses and manages expense submissions and disbursements. 
  • Creates and manages classroom grant and check approval spreadsheets. 
  • Works with event chairs to ensure timely submission of expenses and revenues and to inform them of their budget and anticipated revenues. 
  • Writes, signs and distributes checks and electronic payments.
  • Creates and tracks the budget. 
  • Creates monthly reports to show Revenues and Expenses to date. 
  • Presents budget updates at PTA meetings.
  • Attends all PTA meetings and Officer Meetings.
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

Recording Secretary/Communications (1)

Status

Open

Duration

1-year term

Duties

Responsible for outreach to PS 321 community. This includes:

  • Maintains, copies and distributes PTA calendar. 
  • Works with Fundraising to determine what goes on the back of the calendar.
  • Takes minutes at PTA meetings and collects attendance. 
  • Maintains PS 321 Instagram and Facebook accounts. 
  • Attends all PTA meetings and Officer Meetings 
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

Co-Corresponding Secretary/Communications (2)

Status

Open

Duration

1-year term

Duties

Responsible for outreach to PS 321 community. This includes the following:

  • Creates, writes and sends email communications via MailChimp.
  • Creates, writes and circulates weekly Tuesday Bulletin.
  • Updates content on PS 321 website.
  • Notifies school community of meetings
  • Responds to the PTA Secretary account emails.
  • Oversees Graphics Committee.
  • Attends all PTA meetings and Officer Meetings.
  • Attends at least 3-5 school events throughout the year as a PTA representative.
PositionVolunteer Coordinator, Recruitment (1)
StatusOpen
Duration1-year term
Duties
  • Recruits event and committee chairs.
  • Recruits and tracks all volunteers. 
  • Manages Carnival volunteers including day of logistics. 
  • Manages online signup forms for year long volunteer opportunities. 
  • Organizes Fall Volunteer Fair and Volunteer Appreciation Event. 
  • Attends all PTA meetings and Officer Meetings.
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

Volunteer Coordinator, PTA Liaison Coordinator (1) 

Status

Open

Duration

1-year term

Duties

  • Recruits PTA Liaison from each class.  
  • Drafts and relays communications to be sent by PTA Liaisons to their classes. 
  • Oversees class gift collections. 
  • Collects and distributes class contributions to non-classroom teacher/paraprofessional staff
  • Organizes meetings for PTA Liaisons. 
  • Attends all PTA meetings and Officer Meetings.
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

Lower School (Kindergarten) Liaison (1)

Status

Open

Duration

1-year term

Duties

  • Coordinates all PTA events at Lower School. 
  • Attends Principal’s meetings with 3K/PreK, Kindergarten and 1st Grade classes.
  • Organizes welcome back event for Lower School and new families, and helps explain 321 events and committees to new families. 
  • Helps field questions for new parents to PS 321.
  • Updates Lower School bulletin boards.
  • Prints and distributes flyers and monthly calendars for Lower School, and serves as the contact point for PTA activities at the Lower School.
  • Attends all PTA meetings and Officer Meetings.
  • Attends at least 3-5 school events throughout the year as a PTA representative.

Position

Co-Vice President, Technology (2)

Status

Open

Duration

1-year term

Duties

  • Provides tech support to PTA committees and events. 
  • Works with officers and chairs to maintain the website and update content.
  • Works with school on building and updating website content.  
  • Plans, sets up and takes down tech needs for events.
  • Helps to create forms for events. 
  • Manages all PTA and committee Zoom meetings. 
  • Organizes Tech Day.
  • Attends all PTA in and Officer Meetings. 
  • Attends at least 3-5 school events throughout the year as a PTA representative.

School Leadership Team (SLT) Positions
For over 20 years, PS 321 has had a form of school-based management, the School Leadership Team, or SLT. The SLT is composed of administrators, teachers, and parents who meet monthly and work collaboratively on the school’s budget and the Comprehensive Educational Plan (CEP), which includes the school’s goals and objectives. It also provides a forum where issues specific to the PS 321 community can be addressed.

All SLTs must have an equal number of parents and staff. Elections for parent members are held after the PTA elections each spring. Parent members of the SLT attend a monthly meeting on a Wednesday from 3:15pm to 5:15pm.

This year, we are looking for 3 new SLT parent members (2 year term). 

Position interests and questions should be directed to nominations@ps321.org. In addition, SLT candidates must submit a candidate statement to nominations@ps321.org.